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Data protection

A. Data protection information for visiting our website

1. responsible person

The controller responsible for data processing within the meaning of the General Data Protection Regulation (GDPR) is:Ettrich & Partner – Rechtsanwälte und Notare mbB
Bockenheimer Landstraße 98-100
60323 Frankfurt am Main
Phone: +49 (0) 69 170000-0
Email: info@ettrich.de

2. data protection officer

A data protection officer has been appointed.

You can reach him at:
E-mail: datenschutz@ettrich.de

3. collection and storage of personal data when visiting the website

When you visit our website, the browser used on your device automatically transmits information to the server of our website. This information is temporarily stored in so-called server log files. It is recorded in particular:

  • IP address,
  • Date and time of access,
  • Pages or files accessed,
  • Referrer URL,
  • Browser type and operating system.

This data is processed to ensure a smooth connection to the website, for system security and stability and for administrative purposes.

The legal basis is Art. 6 para. 1 lit. f GDPR. A legitimate interest arises from the secure and functional operation of the website.

4. hosting

Our website is hosted by Continum AG (Bismarckallee 9, 79098 Freiburg im Breisgau, Germany). Personal data that is processed when using this website is processed on the servers of Continum AG.

The processing is carried out for the purpose of the secure and efficient provision of our online offer on the basis of Art. 6 para. 1 lit. f GDPR.

Processing is carried out in compliance with data protection regulations, in particular the requirements of Art. 28 GDPR.

5. cookies and consent management

Our website uses cookies that are either technically necessary or serve to manage consents.

We use a cookie consent tool to obtain and document consent. Users are informed about the use of cookies via this tool when they first visit the website and can make their selection. The consent decision is stored for reasons of verifiability.

Processing takes place on the following legal bases:

  • Insofar as you have consented to the use of cookies (e.g. for analysis or display purposes), the legal basis is Art. 6 para. 1 lit. a GDPR.
  • The legal basis for the use of the cookie consent tool to fulfill the legal obligation to provide evidence is Art. 6 para. 1 lit. c GDPR in conjunction with Art. 7 para. 1 GDPR.
  • The legal basis for technically necessary cookies is Art. 6 para. 1 lit. f GDPR.

6. technically necessary cookies

Technically necessary cookies are required to provide basic functions of the website, such as the technical display of content and ensuring system stability. The legal basis is Art. 6 para. 1 lit. f GDPR.

7. adobe fonts

Web fonts from Adobe Inc, 345 Park Avenue, San Jose, CA 95110-2704, USA, are used on our website for the uniform display of fonts.

When the website is accessed, a connection to the Adobe servers is established, whereby the IP address in particular can be transmitted.

The integration takes place exclusively after corresponding consent via the cookie consent tool on the basis of Art. 6 para. 1 lit. a GDPR.

The transfer takes place on the basis of the adequacy decision of the European Commission for the EU-US Data Privacy Framework, provided that the provider is certified accordingly. You can find further information at: https://www.adobe.com/de/privacy.html

8. making contact

If you contact us by e-mail, the data you provide will be stored in order to process your request.

The legal basis is Art. 6 para. 1 lit. f GDPR or Art. 6 para. 1 lit. b GDPR, if the request is aimed at the conclusion of a contract.

9. rights of data subjects

Data subjects have the rights under Art. 15 to 21 GDPR. In addition, according to Art. 77 GDPR, they have the right to lodge a complaint with a data protection supervisory authority.

The Hessian Commissioner for Data Protection and Freedom of Information, Gustav-Stresemann-Ring 1, 65189 Wiesbaden, is responsible.

B. Data protection information for clients, parties involved in the deed and other data subjects

1. responsible bodies

Various bodies are responsible for data processing, depending on the activity:

For legal activities

Ettrich & Partner – Rechtsanwälte und Notare mbB
Bockenheimer Landstraße 98-100
60323 Frankfurt am Main
Phone: +49 (0) 69 170000-0
E-mail: info@ettrich.de

For notarial activities

The notary of the law firm involved in the official activities, in each case as an independent holder of a public office with the official seat in Frankfurt am Main.

A list of all notaries by name and their contact details can be found in the imprint of our website and on the letterheads.

2. types of data processed

We process in particular:

  • Master data (name, address, contact details),
  • Communication data,
  • Contract, mandate and procedural data,
  • Document and register data,
  • if applicable, special categories of personal data within the meaning of Art. 9 GDPR, such as health data (e.g. on testamentary capacity) or information on religious affiliation (e.g. in connection with church tax),
  • other information required for the performance of legal or notarial activities.

3. purposes and legal bases of the processing

Processing is carried out for the following purposes:

  • Establishment, execution and termination of legal mandates,
  • Performance of official notarial activities,
  • Fulfillment of legal obligations,
  • Communication, billing and documentation.

Processing takes place on the basis of the following legal bases:

  • Art. 6 para. 1 lit. b GDPR (legal mandates),
  • Art. 6 para. 1 lit. c and lit. e GDPR in conjunction with the Federal Notarial Code (BNotO), the Notarization Act (BeurkG) and other special statutory provisions (notarial activity),
  • if applicable, Art. 6 para. 1 lit. f GDPR (legitimate interests).

4. disclosure of data

Personal data will only be passed on if this is necessary to fulfill the stated purposes or due to legal obligations, in particular to:

  • Courts,
  • Authorities (e.g. tax offices, land registries),
  • Expert committees,
  • the Central Register of Wills,
  • Parties to the proceedings and their representatives.

Professional confidentiality obligations remain unaffected.

5. storage period

Personal data is deleted as soon as it is no longer required for the purposes for which it was collected, provided that there are no statutory retention obligations.

  • The statutory retention period for lawyers’ files is generally six years after termination of the mandate (Section 50 BRAO), unless longer statutory periods apply.
  • There are statutory retention periods of up to 100 years for notarial deeds and registers of deeds in accordance with Section 50 BNotO in conjunction with the Service Regulations for Notaries (DONot).

6 Data subject rights and restrictions

Data subjects generally have the rights under Art. 15 to 21 GDPR. However, these rights may be restricted by statutory retention, documentation and confidentiality obligations in the context of the notary’s official activities (see Section 29 BDSG).

In particular, there are no rights to erasure or objection if the processing is necessary for the fulfillment of legal obligations or sovereign tasks.

7. right of appeal

According to Art. 77 GDPR, data subjects have the right to lodge a complaint with a data protection supervisory authority.

The Hessian Commissioner for Data Protection and Freedom of Information, Gustav-Stresemann-Ring 1, 65189 Wiesbaden, is responsible.